Having been in the human services software business for over a decade, we here at MediSked know that finding and understanding the right software solution for your agency can be no small task. There are a lot of ways to manage your agency’s data, documentation and billing and if you’re new to looking for a software solution, this can be an overwhelming feat. We also hear a lot rumors and half truths from providers about software that they have heard from the grapevine. At the end of the day, you deserve to know what's fact and what's fiction in order for you to make the most informed decision possble for your agency. Here are the 6 most common myths we encounter.Read More
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Tags: Electronic Signatures, Compliance, Direct Support Professionals, Billing, Waiver Services, Medicaid, Home and Community Based Services, Advocacy, Provider Agencies, Technology, Data, Paperless / Cloud Based, MediSked Company News, Documentation, Staff Management, EHR
The annual PAR Solutions Conference was last week in Harrisburg, PA. PAR was incorporated in 1970 as a statewide, not-for-profit organization. PAR members provide the full range of supports and services to more than 47,000 individuals with intellectual disabilities, including over 8,000 children and adults living with autism, in over 8,100 locations. The yearly conference gives all its members a chance to meet with one another and share ideas between
agencies. MediSked has been a partner and member of PAR for several years and had the honor of being a vendor at this year’s conference. The highlights for me this year and every conference I attend is meeting the people and showing them MediSked Connect.
Part of the benefit of using an Agency Management Platform is that it allows workflows and data submission to payers, including state Medicaid, to happen inside of the platform. All documentation and billing that would historically have to be submitted by snail mail and have an actual written signature can be managed electronically, including digital signatures. In order for any agency management platform to be useful, it must follow the digital signature guidelines that are prescribed in the Health Insurance Portability and Accountability Act (HIPAA). All 50 states accept digital signatures, as long as they follow the law.
Below is the definition and parameters of electronic signatures direct from the Centers for Medicare and Medicaid Services:
What Is an Electronic Signature?
There are several definitions to clarify.
- A digitized signature is an image of a pen-to-paper signature.
- An electronic signature can be an electronic sound, symbol, or process associated with a record. It is a mark added to a document to indicate intent to sign.
- A digital signature is a form of encryption that tightly binds documents to a unique number or electronic "fingerprint." Private companies called certification authorities provide private/public software key combinations used to encrypt and decrypt documents, and they issue "certificates" to bind the public keys to the key holders. However, certification business practice lacks national governance guidelines.
Electronic signatures are legally valid in all 50 states, and the security standards of electronic signatures are addressed in the security and privacy provision of the Health Insurance Portability and Accountability Act (HIPAA).
HIPAA transactions do not require a digital signature at this time. However, HIPAA-covered entities that use electronic signatures for transactions must adhere to U.S. Department of Health and Human Services electronic signature standards. The software program must provide:
- Nonrepudiation - assurance that the signer cannot deny signing the document in the future,
- User authentication - verification of the signer's identity at the time the signature was generated, and
- Message integrity - certainty that the document has not been altered since it was signed.
To learn more about the measures MediSked takes to ensure digital signatures and access security are to the highest standards, please click here. By accepting the terms and agreements and logging in using your unique username and password, you have confirmed electronically who you are. Digital signatures are used throughout the workflow in MediSked Connect. Not only are they used to approve a note, plan or when making an observation, but also anytime a change is made. It is very easy to see the history of a note or plan as changes are made and kept in the record of the document.